Recruiting Coordinator

Recruiting Coordinator

Location: Southern California, California

Summary

Generally working under the HR Director, the Recruiting Coordinator provides day to day administrative recruiting support for the HR department.

Responsibilities

  • Full Cycle recruiting, this includes searching, cold calling, job postings, review resumes, schedule interviews, interviewing, process background check and reference checks.
  • Manage complex schedules
  • Collaborate closely with hiring managers, recruiters, and other key stakeholders prioritizing timely follow up and follow through.
  • Draft offer letters for review.
  • I-9 verification and maintain I-9 file.
  • Assist with new hire training and orientation.
  • Process new hire data in the HR/Payroll systems.
  • Process DMV Pull Notices.
  • Process and maintain employee personnel and employment changes in the HR/Payroll systems.
  • Assists in implementing applicant tracking system (ATS).
  • Manage and maintain the applicant tracking system (ATS) to ensure the data is accurate and updated.
  • Assists in benefits enrollments and changes in ADP Workforce Now.
  • Answer employee requests and questions.
  • Process employee terminations.
  • Create and maintain personnel and benefit files.
  • Create and maintain new hire packets.
  • Maintain and update HR forms and checklists.
  • Assist with 401K audit information- gather transaction information as requested.
  • Assist with maintenance of HR-related information on the company Intranet.
  • Coordinate anti-harassment training for new hires and managers -maintain attendance records.
  • Respond to verifications of employment.
  • Respond to EDD requests
  • Maintain office supplies for HR department, including ordering labor law posters when needed.
  • Coordinate outgoing mail and distribute incoming mail.
  • Provide administrative support for the team with copying, scanning and faxing activities.
  • Handle sensitive and confidential information/situations and documentation.
  • Perform other related duties as required.

Qualifications

  • Bachelor’s degree in human resources or related field from an accredited college or university or equivalent work experience.
  • 2-4 years of experience in HR.
  • 3 + years of recruitment experience.
  • High ethical standards with demonstrated experience handling highly sensitive and confidential information.
  • Strong interpersonal, oral and written communication skills.
  • Excellent organizational skills.
  • Excellent Customer service, friendly and approachable.
  • High level of discretion and confidentiality.
  • Intermediate computer skills including Microsoft Office (Excel, Word, PowerPoint).
  • Ability to work independently and collaboratively.
  • Ability to produce accurate work (detail-oriented) and meet deadlines.
  • Ability to multi-task and prioritize within a very fast-paced work environment.
  • Demonstrated ability to be flexible, adaptable to change and dependable.
  • Desire to learn with natural initiative and curiosity.
  • Experience with HR systems, experience with ADP Workforce Now is a must, and Oracle Fusion is preferred.
  • Experience working with applicant tracking systems.
  • Experience implementing applicant tracking systems.
  • Experience with LinkedIn recruiter is preferred.
  • Experience working with scheduling and interviewing tools, such as MS Outlook, Teams, Zoom, etc.

Working Conditions

  • General office environment.
  • Occasional overtime work is required throughout the year.
  • Require standing, bending, sitting, walking, twisting and turning.
  • May require lifting up to 10 pounds.
  • Majority of the time is spent sitting/standing at a desk.
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CSG Consultants is an equal opportunity employer. CSG Consultants does not discriminate in hiring or employment based on race, religion (including religious dress and grooming practices), color, creed, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding or related medical conditions), gender, gender identity, gender expression, transgender status, sexual orientation, marital status, citizenship status, military and veteran status, age (over 40), physical or mental disability, genetic information, medical condition or any other consideration made unlawful by federal, state or local laws.

I understand that my submittal of this application does not guarantee me employment with CSG Consultants. I understand and agree that if I am hired by CSG Consultants, my employment will be at-will and may be terminated at any time, with or without cause or notice, either by me or the company. I understand that no representative of CSG Consultants has the authority to make any assurance to the contrary, whether verbally or in writing.

I attest that in submitting this application, I have given to CSG Consultants true and complete information. No requested information has been concealed. I authorize CSG Consultants to contact references provided for employment reference checks. If any information I have provided is untrue, or if I have concealed, omitted, or misstated material information, I understand that this will constitute cause for the denial of employment or immediate dismissal, regardless of the time elapsed before discovery.

 

 

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