Administrative Assistant

Administrative Assistant

Location: San Francisco Bay Area, California

Summary

This position is under the general supervision of the Building Services Admin Manager.  Assuring a steady completion of workload in a timely manner is key to success in this position along with being resourceful, efficient, organized and comfortable being a member of a team.

This position is for our Foster City Office.

Responsibilities

  • Quality control of all transmittals to prepare for logout process.
  • Assist Plan Checkers with stamping & collating hard copy plans.
  • Digitally stamp and collate digital reviews.
  • Compare hard copy plans with digital reviews for final approval.
  • Receptionist duties, including phone coverage, mail ordering supplies, scheduling conference room meetings, ordering lunch for meetings
  • Update Greenvue system with transmittals and approved plans.
  • Back up for Genentech website management when Plan Checker is out of office.
  • Book seminars and training for Building Department staff.
  • Assist with planning Building Department lunches and events when necessary.
  • Scanning plans and documents, along with converting Building library material to OCR.
  • Coordinate ordering of stamps for Building Department and Plan Checkers.
  • Perform other related duties as required.

Qualifications

  • 1+ years of experience as an administrative assistant is preferred.
  • Excellent verbal and written skills.
  • Some college is a plus.
  • Experience with Word, Excel, Outlook.
  • Ability to multitask at a fast pace environment.
  • Good attendance is a must.

Working Conditions

  • General office environment.
  • Occasionally may require lifting up to 20 lbs.
  • Ability to work independently or in a team environment.
  • Regularly requires working in sitting position at workstation for extended periods.
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CSG Consultants is an equal opportunity employer. CSG Consultants does not discriminate in hiring or employment based on race, religion (including religious dress and grooming practices), color, creed, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding or related medical conditions), gender, gender identity, gender expression, transgender status, sexual orientation, marital status, citizenship status, military and veteran status, age (over 40), physical or mental disability, genetic information, medical condition or any other consideration made unlawful by federal, state or local laws.

I understand that my submittal of this application does not guarantee me employment with CSG Consultants. I understand and agree that if I am hired by CSG Consultants, my employment will be at-will and may be terminated at any time, with or without cause or notice, either by me or the company. I understand that no representative of CSG Consultants has the authority to make any assurance to the contrary, whether verbally or in writing.

I attest that in submitting this application, I have given to CSG Consultants true and complete information. No requested information has been concealed. I authorize CSG Consultants to contact references provided for employment reference checks. If any information I have provided is untrue, or if I have concealed, omitted, or misstated material information, I understand that this will constitute cause for the denial of employment or immediate dismissal, regardless of the time elapsed before discovery.

 

 

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