Administrative Assistant – Engineering Dept

Administrative Assistant – Engineering Dept

Location: San Francisco Bay Area, California

Summary

This position is under the general supervision of one of the department managers and support different managers in different departments. Assuring a steady completion of workload in a timely manner is key to success in this position along with being resourceful, efficient, organized and comfortable being a member of a team. This is a full-time position.

Responsibilities

  • Assist in tracking utilization of department staff.
  • Track staff vacation time.
  • Schedule department weekly and biweekly meetings.
  • Assist tracking project submittals.
  • Communication with clients regarding project status.
  • Book seminars and training events for department staff.
  • Assist with planning department lunches and events when necessary.
  • Coordinate the purchase of office supplies and library materials.
  • Gather data for monthly project budget reports.
  • Edit monthly company report.
  • Obtain wet signatures and process contracts.
  • Scanning of redlines of plans.
  • Perform other duties as required.

Qualifications

  • 2+ years of experience as an administrative assistant is preferred.
  • Excellent verbal and written skills.
  • Some college courses is a plus.
  • Experience with Word, Excel, Outlook, Teams.
  • Ability to multitask at a fast paced environment.
  • Good attendance is a must.

Working Conditions

  • General office environment.
  • Ability to work independently or in a team environment.
  • Regularly requires working in sitting position at workstation for extended periods.
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CSG Consultants is an equal opportunity employer. CSG Consultants does not discriminate in hiring or employment based on race, religion (including religious dress and grooming practices), color, creed, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding or related medical conditions), gender, gender identity, gender expression, transgender status, sexual orientation, marital status, citizenship status, military and veteran status, age (over 40), physical or mental disability, genetic information, medical condition or any other consideration made unlawful by federal, state or local laws.

I understand that my submittal of this application does not guarantee me employment with CSG Consultants. I understand and agree that if I am hired by CSG Consultants, my employment will be at-will and may be terminated at any time, with or without cause or notice, either by me or the company. I understand that no representative of CSG Consultants has the authority to make any assurance to the contrary, whether verbally or in writing.

I attest that in submitting this application, I have given to CSG Consultants true and complete information. No requested information has been concealed. I authorize CSG Consultants to contact references provided for employment reference checks. If any information I have provided is untrue, or if I have concealed, omitted, or misstated material information, I understand that this will constitute cause for the denial of employment or immediate dismissal, regardless of the time elapsed before discovery.

 

 

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