AR/Billing Coordinator

AR/Billing Coordinator

Location: San Francisco Bay Area, California

Summary

This position is responsible for accounts receivable and billing.  Oversees and coordinates accounts receivable activities.  Communicates with clients and project managers to avoid discrepancies.  Prepare monthly invoices for review by Project Managers and finalize invoices for distribution.

Responsibilities

  • Compute business licenses offices.
  • Prepare weekly reports: cash analysis.
  • Reconcile unbilled invoices.
  • Enter Building and Fire plan review invoices.
  • Generate monthly invoices, review drafts and distribute to Project Managers.
  • Process Building & Engineering invoices, fix invoices, change invoice formats, revised invoices.
  • Prepare billing summaries.
  • Centralize billing at corporate office includes incorporating Newman office billing.
  • Run weekly allocator and fix rejects.
  • Archive monthly invoices.
  • Prepare weekly Project Managers report.
  • Prepare detailed charge reports for Project Managers.
  • Close projects, verify with Project Managers and ensure all work in progress and AR are cleared.
  • Draft letters to clients for over payments.
  • Set up new projects, tasks, budgets, rate tables, terms and billing information.
  • Accounts receivable: inform clients and project managers of past dues, follow through on collection.
  • Enter deposits into accounting system, scan checks and contact clients for discrepancies.
  • Post third party invoices.
  • Provide invoice copies.
  • Track sub-consultants contracts and enter POs for payment.
  • Perform other related duties as required.

Qualifications

  • Must have 3 years of recent AP/AR experience.
  • Oracle Fusion, a plus.
  • College degree preferred in Accounting or Finance.
  • Excellent Excel, Word skills with strong knowledge of financial systems.
  • Strong interpersonal skills with the ability to work across department lines.
  • Must be a good problem solver and be able to manage multiple deadlines.
  • Ask questions; follows through.
  • Ability to multi-task, prioritize workload and adapt to fast pace environment.

Working Conditions

  • Occasional overtime work is required throughout the year.
  • Work in an office environment, sustained posture in a seated position for prolonged periods of time.
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CSG Consultants is an equal opportunity employer. CSG Consultants does not discriminate in hiring or employment based on race, religion (including religious dress and grooming practices), color, creed, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding or related medical conditions), gender, gender identity, gender expression, transgender status, sexual orientation, marital status, citizenship status, military and veteran status, age (over 40), physical or mental disability, genetic information, medical condition or any other consideration made unlawful by federal, state or local laws.

I understand that my submittal of this application does not guarantee me employment with CSG Consultants. I understand and agree that if I am hired by CSG Consultants, my employment will be at-will and may be terminated at any time, with or without cause or notice, either by me or the company. I understand that no representative of CSG Consultants has the authority to make any assurance to the contrary, whether verbally or in writing.

I attest that in submitting this application, I have given to CSG Consultants true and complete information. No requested information has been concealed. I authorize CSG Consultants to contact references provided for employment reference checks. If any information I have provided is untrue, or if I have concealed, omitted, or misstated material information, I understand that this will constitute cause for the denial of employment or immediate dismissal, regardless of the time elapsed before discovery.

 

 

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